How we use your information
We are committed to protecting your privacy. This privacy notice tells you what to expect when ‘Smoke & Sear’ collects personal information.
It applies to information we collect about:
- Visitors to our websites;
- Complainants and other individuals in relation to an enquiry;
- People who use our services; and
- Job applicants and our current and former employees.
We use information held about you in the following ways:
- To ensure that content from our site is presented in the most effective manner for you and for your computer.
- To administer and manage your registration, responding to any queries you may have, operating and improving our site and our products, fostering a positive user experience and delivering the products and services that we offer.
- To take the corrective action (including product recalls), if necessary, in respect of any of the products we supply.
- To provide you, directly or through permitted select third parties (via email or other communications) with information or services that you request from us, or which we feel may interest you where you have consented to be contacted for such purposes.
- To carry out our obligations arising from any contracts entered into between you and us.
- To allow you to participate in interactive features of our service when you choose to do so.
- To notify you about changes to our service.
If you are an existing Customer, we will only contact you by electronic means with information about goods and services similar to those which were the subject of a previous sale to you or our customer.
We do not disclose personal information about individuals to advertisers or sell your information to any other organisation for marketing purposes.
Visitors to our websites
When someone visits https://www.smokeandsear.world/, we do not make any attempt to find out the identities of those visiting our website. If we do want to collect personally identifiable information through our website, we will be upfront about this. We will make it clear when we collect personal information and will explain what we intend to do with it.
Use of cookies by ‘Smoke & Sear’
What are Cookies?
Cookies are small amounts of information which some websites store on your computer to make it easier for you to log on to and use them during future visits. In reality, a cookie is a small text file which is stored by the user’s browser and contains data, not code, so it can’t contain a virus or spyware. This doesn’t mean that all cookies are harmless in intent, but they can only ever store information.
How we use your information
‘Smoke & Sear’ uses ‘analytical’ cookies on this site to allow us to monitor website traffic and analyse how visitors use it via Google Analytics. This service tracks information about how visitors interact with the site, including the number of visitors to our website, where visitors have come to the website from, and the pages they visit. We use this information to help us improve our website.
Such information will not identify you personally as it is merely statistical data about our visitors and their use of our website. This statistical data is completely anonymous and does not identify any personal details whatsoever.
All computers have the ability to decline cookies. You can configure your web browser to refuse cookies, or to be informed if a cookie is set. You can find out how to do this by clicking “help” on your browser menu.
By using our website, you agree that we can place these types of cookies on your device.
If you wish to find out more about cookies visit www.allaboutcookies.org.
People who email us
Any email sent to us, including any attachments, may be monitored and used by us for reasons of security and for monitoring compliance with office policy. Email monitoring or blocking software may also be used. Please be aware that you have a responsibility to ensure that any email you send to us is within the bounds of the law.
People who make a complaint
When we receive a complaint from a person we make up a file containing the details of the complaint. This normally contains the identity of the complainant and any other individuals involved in the complaint.
We will only use the personal information we collect to process the complaint and to check on the level of service we provide.
We will keep personal information contained in complaint files in line with our retention policy. It will be retained in a secure environment and access to it will be restricted according to the ‘need to know’ principle.
People who enquire with us
Where enquiries are submitted to us we use the information supplied to process the enquiry. When consent is given, we will continue to contact the enquirer with information on services that we provide.
We may retain personal information, in the form of names and email addresses, for direct marketing communications.
Individuals can opt out of these communications at any time by unsubscribing via a link included in emails or contact us directly using the details at the end of this Policy.
We will not share any personal data received through this method with 3rd parties.
People who use our services
‘Smoke & Sear’ offers various services to the public.
We have to hold the details of the people who have requested the service in order to provide it. However, we only use these details to provide the service the person has requested and for other closely related purposes. For example, we might use information about people who have subscribed to any of our services to carry out a survey to find out if they are happy with the level of service they received.
When people do subscribe to our services, they can cancel their subscription at any time and are given an easy way of doing this. We do not store financial details of our clients (credit or debit card numbers).
Disclosure of personal information
In many circumstances, we will not disclose personal data without consent. However, when we investigate a complaint, for example, we will need to share personal information with the organisation or individual concerned and with other relevant bodies.
There are also circumstances where we can pass on personal data without consent, for example, to prevent and detect crime and to produce anonymised statistics.
Access to personal information
‘Smoke & Sear’ tries to be as open as it can be in terms of giving people access to their personal information. Individuals can find out if we hold any personal information by making a ‘subject access request’ under the General Data Protection Regulation. If we do hold information about you we will:
- give you a description of it;
- tell you why we are holding it;
- tell you who it could be disclosed to; and
- let you have a copy of the information in an intelligible form.
To make a request to us for any personal information we may hold, you need to put the request in writing and either address it to us at the address provided below or email us.
If you agree, we will try to deal with your request informally, for example by providing you with the specific information you need over the telephone.
If we do hold information about you, you can ask us to correct any mistakes by, once again, contacting us.
As an individual, if you have issues accessing your personal information with any organisation you have the right to lodge a compliant with the ICO.
Your Rights as a Data Subject:
Right to Rectification – the right to request us to rectify inaccurate personal data.
Right to Object – the right to object to processing based on either public interests or legitimate interests. Processing must stop unless we demonstrate compelling grounds for continuing the processing or that the processing is necessary for connection with our legal rights.
Right to Object to Direct Marketing
Right to be Forgotten – the right to have us erase personal data without undue delay. Contingent on the occurrence of one of the following: – The data is no longer necessary; – You withdraw your consent (where consent is our legal basis for processing); – We have no overriding grounds for continuing processing against the objectification; – Processing was unlawful; – Erasure is necessary with EU or national law.
Right to Restrict Processing – the right to have us restrict processing if – The accuracy of the data is contested; – Processing is unlawful; – We no longer need the data for its original purpose, but need it for legal purposes; – Erasure is pending.
Right of Data Portability – the right to receive a copy of your data in a commonly used machine-readable format for transfer to another controller. This will either be in .xls or .csv format.
The Organisation neither makes a decision solely by automated means without any human involvement nor engages in automated processing of personal data to evaluate certain things about an individual. Hence your right related to automated decision making including profiling does not apply to us.
Any formal subject access request should be made in writing to the address below. This will be provided free of charge. However, we may charge a reasonable fee for repetitive, unfounded, or excessive requests or additional copies.
Retention & Deletion
If you have signed up to receive our newsletter or requested information from us, we will retain your information until you request to be removed/deleted. Subject to the exceptions described below, ‘Smoke & Sear’ deletes or anonymizes your information when it’s reached the end of its retention period as per our policy or upon request from you. For further information regarding our retention periods and policy, please contact us via email or at the address provided at the end of this policy.
Subject to applicable law, we may retain information after account deletion: – If there is an unresolved issue relating to your account, such as an outstanding invoice on your account. – If necessary for its legitimate business interests, such as fraud prevention. – If we are required to by applicable law; and/or in aggregated and/or anonymized form.
Complaints or queries
‘Smoke & Sear’ tries to meet the highest standards when collecting and using personal information. For this reason, we take any complaints we receive about this very seriously. We encourage people to bring it to our attention if they think that our collection or use of information is unfair, misleading or inappropriate. We would also welcome any suggestions for improving our procedures.
This privacy notice was drafted with brevity and clarity in mind. It does not provide exhaustive detail of all aspects of our collection and use of personal information. However, we are happy to provide any additional information or explanation needed. Any requests for this should be sent to the address below.
Links to other websites
This privacy notice does not cover the links within this site linking to other websites. We encourage you to read the privacy statements on the other websites you visit.
Changes to this privacy notice
We keep our privacy notice under regular review. This privacy notice was last updated on 2nd January 2024.
How to contact us
If you want to request information about our privacy policy you can email us at hello@smokeandsear.world
